STUDENT TRAVEL FORMS - DOMESTIC AND INTERNATIONAL

Guidance on Student Travel

When students travel as part of their studies it is important that the travel is pre-approved to ensure they are covered by the universities insurance policy whilst travelling and to ensure that there is a clear understanding of what costs will be refunded (if any) by the university prior to travel.

Additionally both students and supervisors must consider health and safety issues potentially associated with travel and ensure risk assessments are conducted for any high risk activities.

Domestic Travel

Everyday travel around the Sydney metropolitan area for meetings/research is considered generally low risk by the Faculty and does not need pre-approved by a Head of School, but it should be notified by the student to the supervisor (email acceptable) and agreed prior to travel (e.g. either as a single trip or as a series of trips).

Where possible, public transport should be used, and any driving should be shared to minimize fatigue. See:Transport for NSW.

However, all domestic travel which involves expenditure of university funds (e.g. accommodation) which need to be reimbursed to the student must be pre-approved by the Head of School. To do this students should complete the Faculty of Science - Student Domestic Travel Form and submit this form to the , Room 509, Carslaw Building F07. Any expenses in relation to this travel must be claimed by submitting a Payment Request Form with a copy of your approved Student Domestic Travel form to our School Finance Officer, Bronwyn Ferguson, Room 436, G08.

Overseas Travel

Overseas travel must be pre-approved by a Head of Department, and the student and supervisor must check the advice from the Department of Foreign Affairs and Trade ("DFAT") for the locations they are travelling to and consider the DFAT advice especially in relation to travel, health and security.
Students should complete the Faculty of Science - Student Overseas Travel Form and submit this form to the , Room 509, Carslaw Building F07. Any expenses in relation to this travel must be claimed by submitting a Payment Request Form with a copy of your approved Student Domestic Travel form to our School Finance Officer, Bronwyn Ferguson, Room 436, G08.

Health and Safety

If the travel involves any unusual or high risk activities e.g. remote area travel, clinical visits, animal handling, a risk assessment should be conducted prior to travel and reviewed with the supervisor. All fieldwork must also be subject to a risk assessment – see the Field Safety Standard for the definition.

Note: For advice on risk assessments contact your School Safety Officer, currently or the the Health Safety and Wellbeing Relationship Advisor, Steve Marker.

Claiming Travel Expenses

Any expenses in relation to travel must be claimed by submitting a Payment Request Form with a copy of your approved travel form to our School Finance Officer, Bronwyn Ferguson.

Note: The University’s Travel Insurance policy does NOT cover any associated holiday or personal travel. It is the student’s responsibility to arrange insurance for any such associated holiday / personal travel.